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Author Topic: Special Event Station Guidelines  (Read 3362 times)

Posts: 11

« on: March 05, 2017, 10:01:44 PM »

Are there any guidelines for creating a Special Event station? Does it have to be for a ham radio related activity? How do you get special callsigns? Where do you announce the event?  I belong to a model railroad club. In 2019 we are hosting the National Garden Railway Convention in Portland, Oregon. There are several hams in our club and the question came up about having a special event station. Is that kosher? We thought we would like to use the callsign N7GRC, which currently is unassigned. How would we go about obtaining that? We would only need the callsign for a short time surrounding the convention. Would we necessarily have to have the special event station at the convention center? We are not sure of the logistics of that. Perhaps we could have a local ham club set up their EMCOM stfuff in the parking lot? The convention runs five days. Would the event station run just those five days, or could it run before and/or after the convention? How about QSL cards? Would those be handled in-house, or does some type of bureau exist for this type of thing? Thanks for your comments.

Michael WA7SKG

Posts: 3137


« Reply #1 on: March 06, 2017, 12:49:51 PM »

A special event can be just about anything that may be of general interest to hams and the public.  Your convention is a great venue for operating such a station. 

Special event stations often apply for 1x1 call signs such as K2L.  They are assigned for a requested time period by the special event.  This is one way to get a special event call  Follow the instructions on the site.

The call sign N7GRC is a normally assigned call and would have to be the call sign of a licensed amateur or radio club to be used for your event.

Having the station at the convention is not a requirement but, it is a good chance to expose the public to Amateur Radio.

Your special event can run for the five days of the convention, or a shorter/longer period. 

QSL cards are a great thing to offer.  They can be produced for a reasonable cost.  Request that anyone requesting a card provide a SASE (DX operators would need a self-addressed envelope and sufficient funds for return postage) along with their QSL card.  This keeps your costs to a minimum.  Of course, this means keeping an accurate log to expedite this process. 

As to the mechanics of doing this, you receive a card, confirm it in the log, either print out a label or hand-write the contact information, place the card in the return envelope and mail it out.  Not a big deal.
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